Departmental Structure

1. MR. TRACISIO M. THUITA, B.A (LAND ECONOMICS) UON, M.I.S.K., RV, VALUATION AND ESTATES MANAGEMENT (V.E.M.S) CHAPTER.

Specific Capabilities:

Mr. Thuita is the head of the Department as the Estates Manager.

He is charged with the following duties and responsibilities:

Ensure the Department's vision and mission are met
Real Estate
In charge of University's Land and buildings (Planning and Acquisitions)
Land Management

-Title documentation

-Custody of ownership documents

-Asset register preparation and maintenance

-Survey work

-Boundary disputes

-Way leave processing

-Payment of land taxes

-Lease Extension

Space Management

Space forecasting, allocation, inventory and acquisition, advice on optimum space utilization.

Property development/redevelopment and investment analysis
Formulate and advise University on policy respecting physical facilities development and utilizatio.
Valuation for sale, rental, insurance and for other purposes.
Administration of leases; advise on suitability of premises to be leased, rent payable and formulating terms and conditions of lease.
Housing management: overseeing management of university housing stock i.e. maintenance of tenant registers, rent collection, enforcement of tenancy agreements, upkeep of residential estates e.t.c
Utilities Management; Energy (power), water, supply and maintenance of services, bills payments and accounting, inventory of service equipments and fittings.
Planning, acquisition and maintenance of plant and equipment; boreholes,lifts,generators,cold rooms,pumps,air conditioners e.t.c
Furniture and fittings,acquisitions,advise on standards, inventories e.t.c
Environmental Management; landscaping, caretaking, waste disposal, and pest control.
Liase with other departments to ensure best maintenance of physical facilities; both academic and residential.

2. MR. OGUTU MAIKO, B.A. (LAND ECONOMICS) UON, M.I.S.K., VALUATION & ESTATE MANAGEMENT (V.E.M.S) CHAPTER

Mr. Ogutu is a land Economist from the University of Nairobi and he is the Estates Officer currently responsible in the following duties;

Land Management

Payment of statutory obligations i.e. land rates to City council of Nairobi and Land Rent to Commissioner of Domestic taxes, stamp duty e.t.c.

Property Management

Supervision and coordination of all service providers within the premises and ensures that service providers contracts are sourced and are properly executed and maintained.

Lease administration including monitoring and rent payments, terminations e.t.c

Utility Management

Co-ordinate activities in respect of electricity supply and water supply i.e. monitor usage, check and certify monthly payments, deal with any queries in respect to the utility, Liase with the service provider to ensure non-interruption of services. Also dealing with sustenance of power factor and alternatives sources of power i.e. generator.

Valuation

Includes valuations for rent for the leased premises, insurance, investment, book purposes, sale e.t.c, Leasing of University premises including business premises in all campuses.

3. MS. VIOLET A. MISIKO. B.A. (LAND ECONOMICS) UON, A.M.I.S.K., R.E.A, VALUATION AND ESTATE MANAGEMENT (V.E.M.S) CHAPTER.

Violet is the new member of staff who joined the department early February 2013. She is the Estates Officer currently incharge of the following;

1. Housing

In Charge of Housing Section

Co-ordinate allocation of University houses through laid down regulations governing allocation of such houses.
Maintain updated tenants register of University Houses.
Ensure accurate and timely rent deductions and payments for university houses.
Ensure adherence by tenants to housing regulations governing occupation of University houses including payment of utilities.
Liase with the Security Officer to ensure security of vacant University Houses.
MarketUniversityhouses vigorously to maximize returns by reducing voids
Liase with Maintenance Officer regarding maintenance of University houses.

2. Management of Mombasa Uni-Plaza

Administrative of leases
Ensure accurate and timely rent payment
Ensure adherence by tenants to the terms and conditions of the leases
Marketing the building to maximize returns by reducing voids to the best minimum
Supervision of the Assistant Caretaker
Attend to tenant complaints
Any other matter pertaining to the building.

Lease Administration

Incharge of the University leased premises.

Space Allocation

Advising the University on land/space allocation for lease purposes i.e. sites for Telecommunication Base Stations, Magnate Venture, Banks e.t.c

4. MS. WINFRED NYAMBURA (ARTS) UON,

Winfred is currently the department’s Administrative Assistant dealing with all aspects of administration within the department. She is also involved in coordinating Performance contracting, Staff Appraisals, ISO matters among other adminstrative duties within the department.

5. MS. ANNE MULEE: DIPLOMA IN LANDSCAPING FROM JOMO KENYATTA UNIVERSITY OF SCIENCE AND TECHNOLOGY.

Anne is currently the Landscaping Officer and she is in charge of landscaping of University grounds and ensuring a clean and well maintained environment.

6. MS. SARAH NJERI NGUGI

Sarah is currently the Departmental Secretary based at the manager's office. She is involved with all secretarial aspects within the department. She is also in charge of all other secretaries within the department.

7. MS.NELLY MUCHENE RETIRED

Nelly is a secretary within the department stationed at the estates officer's office. She is involved with secretarial duties within the department

8. MS. LYDIA KINYUA RETIRED

Lydia is a secretary stationed at the Deputy Manager's office and in charge of all secretarial duties within the department.

9. MS. DEFENCE SAMBA MWAKONDO

Defence is the housing assistant

10. MR. JOHN MUROKI KIMANI

Mr. Kimani is the housing assistant

11. Mr Pius Kipyego

Mr Melly is The Data Clerk .

11. MR. MOSES LIMO

Mr. Limo is the Estates assistant